If you were able to plan your entire wedding on your own, why would you need a Wedding Coordinator? Well, maybe if you knew a bit more about what a Coordinator does, I might convince you that it is a great investment of your precious bridal budget.
A Wedding Coordinator is the person who makes your wedding plans come together after all those months of planning! They work with you weeks before your wedding to learn all about your plans, to make the day go smoothly and to give you peace of mind. They are usually the first to show up and the last to leave. It may not seem like you would need one if you have a big family or a willing bridal party. Your reception hall may even convince you that it's a waste of money because their own "in-house planner" can take care of all the details. But is it true? Should you hire a wedding coordinator for your big day? According to The Knot, 52% of brides in NYC do.
Here are my top five reasons for getting one!
1) Enjoy your Wedding Day, even when things go wrong!
You only get to enjoy being a Bride once. (Well, unless this isn't your first marriage, but you know what I mean!) Enjoy it! Turn the reins over to someone else so that you can truly take pleasure in the day. Having a Wedding Coordinator whom you trust and who has learned all about your event will allow you to focus on the important day ahead of you. Sometimes things don't go as planned. Trying to fix last minute issues isn't what you want to do on your wedding day. Having a Coordinator on your wedding day is like having a Wedding Superhero.
From the archives:
Deanna and I coordinated a wedding in 2007. The couple had planned a lovely house-wedding reception. They hired a waitstaff and a chef to cook and serve up the meal. The morning of the event, we arrived at the house to find that the chef they hired decided not to come to the wedding! The bride was completely stressed out. We reassured her that it was all going to work out. She continued to get ready for the wedding, while putting her complete confidence in us. She trusted that we would handle this major hiccup. And we did. Within an hour we had a replacement. (I had a friend who worked in the restaurant business. He came through for us and managed to prepare the meal for all 50 guests.) The bride was informed of the replacement and the day went on without a hitch.
2) Get the advice you didn't know you needed!
The Wedding Day Coordinators will want to work with you 4to 6 six weeks before your wedding. This will allow them to get a true sense of what you have planned, to see your vision, to learn about you, your priorities and your event. This meeting is helpful to you too. It gives you a chance to review all your wedding plans out-loud. The Coordinator will advice you on areas you may not have known needed attention or give you a simple suggestion that you might not have thought of in your timeline. Brides often realize that they have missed important details during these meetings.
From the archives:
After a consultation with a bride last year, I realized that she was worried about her close family members being late for the picture session that was scheduled to happen before the ceremony. The plan was for them to get ready at their home in New Jersey and then meet her at the hotel. Since the bride was getting ready at a hotel, and would have the room all day, I advised her to have her family get ready with her. It was a simple suggestion, but eliminated unneeded stress. Sometimes it is that simple. A Wedding Coordinator can advice you to make the day go as smoothly as possible.
3) It's going to be a long day!
Brides usually don't realize how long the wedding day really is. The Wedding Coordinator will create a wedding day timeline that is essential. This timeline includes details that the bride has been busy planning, like the arrival of the florist and the limo driver. She likely has a make-up artist and a hair dresser scheduled for the day too. But, are they coming early enough? A Coordinator will be able to help you schedule the entire day without feeling overwhelmed, rushed or stressed.
From the archives:
A wedding timeline is a great tool to bring organization to a busy day. One of the most important elements of a timeline is scheduled rest and food for the Bride & Groom. I had one bride insist that she would be too nervous to eat anything all day. But this was not a realistic expectation. I made sure she had small snacks to eat. (I offered her fruit, protein bars and nuts through out the day.) And made sure that she stayed well hydrated. The last thing a bride wants is to faint walking down the aisle. A Wedding Coordinator will make sure to take care of a bride's physical needs.
4) Help you review your contracts to see what's really there.
We have all been guilty of not reading the fine print. But this is essential when it comes to weddings. Your Wedding Coordinator will review your contracts and might catch a mistakes in the wedding plans. Arrival times may have been misunderstood. Numbers may have been mixed up. Vendors sometimes promise brides services which she expects to receive. But without them being explicitly spelled out in a contract, there is not way to prove it. A Wedding Coordinator will see what is actually in writing and not rely on what was promised.
From the archives:
Many contracts, such as those with florists and bakers, also include photos. This allows us to see the expectations of the bride and the vision of the vendor. We worked a wedding for a bride who contracted an upscale, Manhattan florist for her wedding. The florist delivered flowers that were nothing like what the photos represented. Jessica, the planner on site with me, was able to reconstruct the centerpieces to match the photos in the contract. The bride was non-the-wiser.
5) Apply your personal touch to your wedding.
When dealing with reception venues, Brides are under the assumption that they will handle it all. In my experience, reception halls have their own way of doing weddings and rarely deviate from the timeline or the "plan" they set up. So, if you are planning anything other then what they offer, a Wedding Coordinator can help be your advocate on the day of your wedding. A Wedding Coordinator may be able to help a Bride bring in her unique style and personalized touches into the space. They are able to create a flow that may be an adjustment to what is recommended by the venue. The Coordinator will also help set up personalized items that the venue is not supplying or is not in a position to set up because they don't know the bride's vision.
From the archives:
I recently was hired to do set up for a fantastic couple getting married in a bookstore. There was a two hour window to turn the store over into a wedding venue. Our job was to set up the escort cards, the place-cards, the table head decorations, and the table names. It was a simple task which needed to be done by someone outside of the venue staff since they said they would not have time to set up these items. These were essential in personalizing the wedding space. It added character to the space and allowed the couples personality to shine.
Are you convinced you need an event coordinator at your wedding? Schedule your complimentary consultation today! Allow Cynthia Holt Events to take care of all the wedding details while you and your family enjoy being guests at your wedding.
For the Love of Weddings...
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