The Shivdasani/Vayner Wedding was my first Indian/Jewish fusion wedding. So there was much excitement, flavor and delight in this affair! I first introduced the happy couple to you last week here. Well, this wedding lived up to its high expectations. I had a great time coordinating the event.
My day as the Day of Coordinator started off calmly. I peacefully enjoyed the serenity of the property as I laid out beautifully printed gold and red programs for each guest.
The ceremony site was beautiful. I captured this quick pic as guests began to arrive.
The space was decorated with tiki lights, florals and the natural beauty of the outdoors. Guests were given parasols to shield them from the sun. And the weather was perfect, a sunny 70 degrees.
Since this was a traditional Indian wedding, the festivities began with a Baraat. The groom rode on this horse here seen with his handler. I can't wait to show you the actual pictures from Glenmar Studio, the photography company Misha & Jon chose, in a couple of weeks.
The reception took place under a tent. Here is an image of the table right before guests were seated.
Misha & Jon had a small kids table. The florist delivered some extra flowers so I put them in this mason jar I found in the house and now the kids had a cute center piece too.
Here is one of my only pictures of the Bride & Groom. They were sitting at their sweet heart table watching the bridal party serenade them in a traditional Indian dance which was choreographed and rehearsed to perfection! Look at the smiling faces of the happy couple and her mom and dad in the background!
The last picture I have to show you is the wedding cake. It was beautiful! I took this picture while it was still in the house. It was, of course, moved into the tent right before dinner.
So, as I said, the day started off quite peacefully. But it certainly took a busy turn once we got going. There were many moving parts for this event. The property they were using belonged to a family friend. It was a gorgeous piece of land, about 10 acres. The home owners were helping make the space welcoming to all who attended. They made many adjustments to make this happen. They were, simply put, amazing.
With an outdoor event of this magnitude (a little under 200 guests) there were many things brought in to make guests comfortable and to create a seamless, elegant dinner party. They rented a massive white tent, a dance floor, 200 chairs, dozens of tables and linens. Buses were rented for the transportation of guests, and valets were hired for those who drove themselves. Portable bathrooms were installed. Bartenders and bar equipment were brought in as well as tons of ice. All the glasses, plates, & utensils needed for a cocktail hour and a 3 course meal were rented along with dozens of other pieces of equipment so that meals could be prepared on the spot. Since this was an Indian/Jewish blended wedding, there was a Brahmin and a Cantor. There were Indian drummers and dancers hired to lead the Baraat. And I already mentioned the horse. The band, The Silver Arrow Band, and the caterer, Benares, were the main vendors visible to guests. And they didn't disappoint! The food and entertainment were spectacular!
I want to talk a bit about this band! They were so easy to work with. They were all super nice! They played for the pre-ceremony arrivals, the ceremony, the cocktail hour and the reception. The three piece jazz trio was outstanding! And the singers, Curtis and Rebecca, just belted out those songs! I loved them!
But it did get "interesting" at times. And, not to toot my own horn, but this is where having a Day of Coordinator is a life savor. There was some miscommunication between the caterer and the wedding hosts. When the caterer arrived a little after 12:30, we very quickly realized that they were missing tables to prepare the food on. (Yes, they ordered tables for the guests, but none for the kitchen.) We were 10 tables shy of a wedding. A very irritated head chef told me this wedding wasn't going to happen if he didn't have tables. Everyone was feeling anxious about this development, but I quickly got on the phone with the amazing people at Party Rental Ltd. (I call them the Hippo company because of their logo. I love them.) I told them we needed 10 tables ASAP and they delivered! Literally, in less then 2 hours.
In the meantime, we made due with what we had. I asked the home owners to use furniture that was in their shed. We took two old tables, wiped them off and laid some linens on them. These were the first "kitchen tables" set up. We took old wooden doors and laid them over two barrels and made a makeshift table top to set up the stoves. The kitchen was moving well with their preparations by 1pm. The other tables arrived by 3pm and we were in full swing in no time. And boy, did they cook.
The food I got to try was delicious. I was able to sample a few of the passed hors d'oeuvres - everything was fantastic! The main meal was a choice of lamb chops or a vegetarian kofta. I watched guests happily eat while they listened to the toasts.
The two bartenders of this wedding need special mention. They worked tirelessly to hydrate the guests for 8 hours straight. They were set up on a long rustic table. I wish I had taken a picture of it. Imagine a long, 10 foot wooden table with an old door hinged along the front and glass windows drilled into the corners. It was so perfect. The men worked non-stop, serving guests beer, wine and the mixed drinks they had prepared. They experienced several challenges at this event but hustled through it with huge smiles on their faces.
The "thorn in my side" for this wedding was the flying seating cards. What are those?, you may ask....well, the lovely seating cards that Misha had printed on Etsy were light and delicate. And every time a soft summer breeze came by, the cards went flying. I finally decided to tape down the cards. It wasn't ideal, but it worked.
My very handy-dandy wedding emergency kit was very much in demand in this wedding. I had the usual need for a band-aide by one guest. Misha's dress needed to be bustled with safety pins. But the winner for the night was the lovely lady whose dress zipper split apart. It was the most amazing gown in the entire wedding (besides the bride, of course). I had noticed her earlier in the day. She looked as if she was about to cry. I asked her if she needed help. She showed me her dress and I quickly escorted her into the house where I supplied her with black thread and a needle. Her date very delicately sewed her right up. Once she was back in her dress, she joined the other guests for dinner. Success and a quick rescue!
All in all, this event was truly amazing! I feel very lucky to have a been a part of it. I loved getting to know the family, the friends and the vendors that I met. I hope to work with them again in the future. This was a very....
Here is the vendor list:
Day of Coordinator: Cynthia Holt Events
Caterer: Benares Indian Restaurant
Band: Silver Arrow Band
Rentals: Party Rental Ltd
Linens: Yankee Linens
Tent: American Tent Company, Inc.
Photography/ Video: Glenmar Studio
Florist: Clark's Garden
Cake: Merrie Stone
Baarat Horse: Ponies Will Travel
Bar Staff: Warren Ottey
Valets: Platinum Executive Security Inc.
Portable Bathrooms:Island Portables
A special thank you to all the vendors for making this event go so well!
For the Love of Weddings...
If you like reading my blog, sign up for the notifications.
You can also follow me on Twitter or Like us on Facebook for blog announcements!