I know! I've written about this subject before! But with so many couples getting engaged and creating wedding budgets, it seems like a good time to ask (and answer) this question again. But first, let's be clear on what a wedding coordinator does.
"A coordinator allows the couple, wedding party and guests to enjoy their special day without the stress. Think of a “day-of coordinator” as a general contractor or a symphony conductor." -Stephanie Ochima, a wedding planner in California with over 16 years of experience.
After all the wedding planning is complete, someone must be responsible on the day of your event to put all these moving pieces together in an organized fashion. (If you have planned your own wedding, you have already figured out that it's a ton of work.) That's where your wedding coordinator comes in. It seems logical. After all, we expect to have a point person with most projects, why not your wedding. Having experience in the wedding industry, understanding the couple's desires and being able to manage people well are all important qualities in a wedding coordinator.
Is it really a necessary expense? I love how this bride put it....
"The best gift I could have had on my wedding day was the sense of peace and relaxation. This came in the form of our Wedding Planner Jenna Culley. Even if you don’t invest in a wedding planner, choose to find a day of coordinator. There is no greater gift to a bride than to allow her complete freedom to enjoy her day free of distraction and stress." (Magnolia Rouge)
A wedding coordinator can be hired at any point during your engagement. She really gets busy with your event up to a month before your wedding. This work includes collecting your wedding contracts and getting to know your event. She will create a timeline that will not only establish a well thought out plan and keep things organized the day of the wedding but also help brides who have over-scheduled themselves on their wedding day. Many couples don't realize how long things can take to get done, especially with a large bridal party.
Can the bride or family and friends fill this roll? They might want to with the best of intentions, but coordinating a wedding requires all your attention and a lot of work prior to the actual wedding. Without the experience or knowledge of the wedding industry, they won't know how to fulfill the tasks. They will get overwhelmed and many details will be overlooked. Most importantly, your friends and family won't be able to enjoy the event as a guest. They will likely miss out on being in your photos or enjoying their meal. Worse yet, is when the bride is the only one who knows the ins-and-outs of the wedding day and tries to be the Bride and the Planner at the same time. As the one getting married, you want to be able to enjoy the wedding celebrations, not spend the day thinking about the details.
What if your catering hall provides a "wedding coordinator" or a maitre'd, do you still need to hire a wedding coordinator? The simple answer is Yes. These staffers work for the catering hall; the wedding coordinator you hire works for you. The primary responsibility of a maitre'd and the venue coordinator is to the venue that employs them. In most cases, they won't meet your other vendors until the day of the event. They haven't reviewed the other vendor's contracts nor do they know what your expectations are of these businesses. They won't manage the timeline of your day, only the part that pertains to their duties. And very often, they can become set in the way the venue is used to doing things and typically offer very little room for variation. What if there is a problem with one of the other vendors? Will they serve as your liaison? No. That's not their job. I always tell brides that these individuals have a very important role on the wedding day. But it is very different then the service a Wedding Coordinator will provide.
Wedding Coordination is much more affordable then you might think. Check out my services page for more details. If you would like to set up your consultation, you can schedule it here.
For the Love of Weddings...
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